What, exactly, can you hand off?
Most owners know they're drowning but can't name the tasks to delegate. This is the list. Each page covers what the task actually involves, the tools your VA uses, how many hours a week it takes, and what it costs. Start with the two or three that are eating your evenings. New to all of this? The plain-language starting point is admin support for small businesses.
Admin
Calendar Management Virtual Assistant Australia
Calendar management virtual assistant for AU business owners: booking, focus-block defence, agendas, timezone juggling, double-booking prevention, action-item follow-ups. Manila-based, local hours, from $12/hr AUD.
Data Entry Virtual Assistant Australia
Data entry virtual assistant for Australian businesses: CRM, spreadsheet and PMS entry, dedup and accuracy checks. Realistic error rates, the AI-assisted boundary, and how DotVA hands it off. From $12/hr AUD.
Inbox Management Virtual Assistant Australia
Inbox management virtual assistant for Australian businesses: triage, labelling, drafting routine replies and surfacing only what needs you. What it costs, the SOP, and where the line sits. Ongoing help with your email without hiring staff.
Meeting Minutes Virtual Assistant in Australia
Meeting minutes virtual assistant for Australian small businesses: AI transcription cleanup, action-item extraction, and same-day distribution. What a VA owns, what stays with you, and the realistic time cost.
Travel Booking Virtual Assistant Australia
Travel booking virtual assistant for Australian businesses: flights, accommodation, itineraries, calendar holds, expense capture and contingency rebooking across AU domestic and international trips. From $12/hr AUD.
Customer comms
Client Onboarding Emails: Virtual Assistant for Australia
Client onboarding emails handled by a virtual assistant: welcome sequences, document collection, kickoff scheduling, polite chasing of missing info. AU hours, Manila-based, dedicated.
Customer Support Ticket Virtual Assistant in Australia
Customer support virtual assistant in Australia: helpdesk ticket triage in Zendesk, Gorgias or Freshdesk, macros, SLA adherence, escalation rules and brand-tone replies. Manila-based VAs on your AU hours.
Virtual Receptionist Australia: Hire a VA to Answer Your Phone
Virtual receptionist services in Australia: a dedicated VA answers your phone on local hours, takes messages, books appointments and runs a softphone. Manila-based, AU-managed, from $12-17/hr.
Marketing
Cold Email Outreach Virtual Assistant Australia
Cold email virtual assistant in Australia: list building, Instantly/Apollo sequence setup, deliverability warmup, personalisation, Spam Act 2003 compliance and reply triage. From $18/hr AUD, matched in 7-10 days.
LinkedIn Prospecting Virtual Assistant for Australia
A LinkedIn prospecting virtual assistant builds your ICP lists, runs connection and follow-up cadences in Sales Navigator, books calls, and logs every touch to your CRM without tripping LinkedIn limits. AUD $18-25/hr.
Newsletter Production Virtual Assistant Australia
Newsletter virtual assistant for AU businesses: drafting from briefs, formatting in Beehiiv, Mailchimp or Kit (formerly Kit), segmenting, scheduling sends and reporting opens, clicks and unsubscribes. Specialist tier $18-25/hr AUD.
Podcast Editing Virtual Assistant Australia
Hire a podcast editing virtual assistant for your AU show: audio editing in Descript or Audacity, show notes, chaptering, clip repurposing and publishing. Dedicated specialist VA from $18/hr AUD, working your local Australian hours.
Social Media Scheduling Virtual Assistant Australia
Social media scheduling virtual assistant for AU businesses: content calendars, scheduling in Later or Buffer, caption and hashtag prep, community first-response, reporting. Specialist tier $18-25/hr AUD.
Finance + bookkeeping
Accounts Payable Virtual Assistant Australia
Outsource accounts payable to a dedicated virtual assistant: supplier bills entered via Dext or Hubdoc into Xero, MYOB or QuickBooks, PO matching, statement reconciliation and payment runs prepared for your approval. The VA never releases a payment. 3-8 hrs/week.
Expense Categorisation Virtual Assistant Australia
Expense categorisation virtual assistant for AU small business: receipt capture in Dext or Hubdoc, GST coding, a clean chart of accounts and a month-end tidy. 2-6 hrs/week at $25-35/hr AUD.
Invoice Chasing Virtual Assistant Australia
Invoice chasing virtual assistant for AU small business: a 7/14/21/30-day AR follow-up cadence, polite-but-firm scripts, payment plans, and a clean reconciliation handoff. 3-8 hrs/week, admin tier. Outsource the awkward follow-up.
Medicare & NDIS Billing Support VA Australia
Medicare, DVA and NDIS billing virtual assistant for AU allied health and plan managers: claim lodgement, NDIS invoicing, reconciliation and rejected claims.
Xero Virtual Assistant Australia: Delegate Your Bookkeeping
Hire a Xero virtual assistant in Australia for bank reconciliation, coding, AR/AP, payroll support and BAS prep. Where the VA stops and a registered BAS agent starts, plus realistic hours and cost.
Operations
CRM Management Virtual Assistant Australia
CRM management virtual assistant for AU businesses: dedup, enrichment, pipeline hygiene, tagging and reporting in HubSpot, Pipedrive, Salesforce or GoHighLevel. From AU$12/hr.
Quote Preparation Virtual Assistant Australia
Someone to prepare quotes from your voice notes and get them out same-day: drafted in ServiceM8, Tradify, Simpro, Qwilr or PandaDoc from your rate card, chased at day 3, 7 and 14, every win and loss logged. Your prices, your sign-off.
SOP Documentation Virtual Assistant Australia
Hire a virtual assistant to turn how-you-do-it into written SOPs: Notion docs, Loom screen-recordings, checklists, version control. Specialist tier, AU hours, Manila-delivered. From $18/hr AUD.
Website Updates Virtual Assistant Australia
'Someone to update my website' is the whole brief. A website updates virtual assistant covers it: content changes, blog uploads, plugin updates with backups, broken-link checks across WordPress, Squarespace, Wix, Shopify and Webflow. 2-5 hrs/week, admin tier.
Not sure where to start?
Book a 30-min discovery call. We'll look at your week and tell you the first three tasks worth delegating, with a written recap. No card, no obligation.
Book a free discovery call →